A How-To Guide on Hosting A Hybrid 事件

Posted on October 4,2021 at 4:57 pm +00:00

Whether you have broken in that perfect seat on your couch, or you are ready to get out of the house, 运行一个 hybrid 事件 could be the solution for your next 星际注册网址或 事件. 


A hybrid 事件 is the blend of both live and virtual 事件s in one, combining in-person elements (such as product reveals or presentations like you’d see at a trade show) with the convenient virtual user interaction of a live stream or Zoom meeting

Nowadays, we never know what the world will bring. When planning 事件s, there is already enough stress involved. Hybrid 事件s allow for great flexibility, especially when dealing with the unexpected. Whether hosting a press conference or launching a new product, a hybrid 事件 或混合星际注册网址 可能是你的解决方案. Follow this guide for more information on how to host a successful hybrid 事件. 

What kind of 事件s can become hybrid 事件s?

  • 产品发布
  • 筹款活动 
  • 客户/员工星际注册网址 
  • 星际注册网址 
  • 在线研讨会
  • 活动 
  • 面板 
  • 新闻稿 

运行 & 组织你的混合活动

创建一个自定义 事件 注册计划

Keep your 事件 organized and stress-free from the start, create a custom registration plan. Your plan should include an RSVP system, where 与会者 can choose whether they will attend virtually or live.  Will the majority of your audience be attending from the comfort of their home? 或者你的听众会是面对面的?   


Having an audience is the fundamental aspect of hosting a successful 事件, be it a hybrid 事件 or a more traditional one. Marketing plays a significant role in your turnout. The perk of hosting a hybrid 事件 creates the availability for people to attend from anywhere. Tackle marketing by creating a website for your 事件, which can include RVSP and an itinerary for your 事件. 在活动行业, the itinerary is considered the “run of show” in which every segment of the 事件 is spelled out to the 与会者. The run of show can include anything from start and end time of the show to speakers at the 事件s. Additionally, create a presence on social media and make your 事件 known among your following. This can be anything from a post on an Instagram story or an invitation through 脸谱网.


I think it is safe to say that most people are “zoomed-out” and tired of sitting on boring virtual calls. That’s why your next hybrid 事件 should have virtual engaging content. Think outside of the box, consider using live polls, Q&As, games, and possibly breakout rooms to change the pace of the traditional virtual atmosphere. Overall, your 事件s should be relevant and engaging to your audience, whether in person or virtual. 

You might think incorporating engaging content through a screen would be challenging, but it isn’t.  Having access to top-of-the-line AV and broadcast systems can make your next 事件 engaging and worth your time. Consider a video wall, which is a multi-monitor setup that 形式 一个大屏幕. The large screen has the 功能 to allow virtual 与会者 与现场与会者互动. Furthermore, the video wall can be used to display important information or 获取 自定义图形. 

Located inside the headquarters of Display Group & 底特律的AVL Creative是 建筑物22. 建筑物22 is a full-service broadcasting studio where your next virtual/hybrid 事件 can take place. 不仅是工作室 装备 与顶级 视听事件生产 功能 and broadcasting systems but it features multiple stages. The stages have the ability to transform into kitchens, 办公室, or really anything with the green room and onsite scenic rentals and custom fabrications. 


In between interactive activities, try a simulive format. Simulive is having a prerecorded session for both virtual 与会者 and live 与会者. Remember, a hybrid 事件 is one 事件 and two experiences. The last thing you want to happen is for your virtual attendee to feel left out from the live-action and vice versa. Simulive是混合事件的理想选择, and it’s even better when you have a virtual MC (master of ceremonies) guiding the virtual audience through the 事件. Having an MC keeps the 事件 organized and clear and keeps the audience engaged. 说实话,什么 be 一个颁奖仪式 be without an MC and a meeting without a host即使这是一个混合星际注册网址


Unfortunately, life is not perfect, and everything does not always go as planned. An important tip when planning a hybrid 事件 is to have a backup plan if something goes awry. Some may inevitably struggle to log in to the platform, 得到了, 或者可能失去网络连接. Create instructions and link them in a marketing email. The instructions should include common troubleshooting problems. Another tip is to have a designated person be in charge of technical difficulties and provide their contact for assistance.  

In this day and age, we all live busy lives. Giving people more than one way to attend an 事件 can increase attendance and make people feel more comfortable overall. Consider a hybrid, the up-and-coming format, for your next 事件.  

为了计划你的下一次混合活动 联系人星际注册 公司家族在 .